Some suppliers of facility, asset and maintenance management software tout that they provide hundreds of management reports. Can you really use hundreds of reports? Are you going to sit around reading reports all day, or focus on actionable information to keep facilities and assets performing?
At eSSETS, we believe in the beauty of simplicity. More is not always better. Better is better. We provide a handful of reports that can be manipulated via filters and summarization options to find actionable answers. Some examples:
This extremely flexible report provides a multidimensional analysis of expenditures. Begin with high-level summaries and drill down to supporting details. Numerous filtering options support facility managers and asset portfolio managers in their quest to understand how funds have been expended and drilling down to the root cause.
In general, this report helps facility managers analyze responsiveness to requests for services of different types, called Request Categories. These categories and sub-categories are configurable to fit your organization's needs. A typical setup might include HVAC, Plumbing, Electrical, IT, and Housekeeping at the top level, with various sub-categories within each to assist with more discreet analysis. The key metric is elapsed time from request to job completion. Chart options illustrate the range from shortest to longest duration, average, and a measure of variability.
The power of the report allows the viewer to drill down from the longest bar on the elapsed time bar chart, within a category, to the jobs ordered in longest to shortest duration, to help analyze the root cause of poor performance.
How is your staff time being utilized? Is all technicians time being reported allowing for appropriate cost allocations? The Labor Time Analysis Report helps facility managers answer these important questions with numerous reporting options.
This report lists assets (Things) and shows original acquisition cost (CAPEX), life-to-date operating costs (OPEX), with drill down options to see the supporting details. With our Depreciation option, the report also shows life-to-date depreciation and net book value, again with the option to drill down to supporting details.
The Place (facility) selection makes this a powerful management report for facility and asset portfolio managers! For example, location managers see the assets in their location. The district manager sees the assets for several locations. The regional manager sees the assets for multiple districts.
Activities in eSSETS can include anything that has happened in the life cycle of a Place or Thing. The power of the Activity views lie in filtering and relevancy for decision making. Activity (life cycle) history can be launched from any level in the flexible facility hierarchy (location, building, floor, room, etc), or from a Thing (individual asset). The Activity list can also be presented simply showing all Activities in reverse chronological order, and then filtered from there for:
Capital Expenditure (CAPEX) planning (aka capital budgeting) is increasingly a critical role of facility managers and asset portfolio managers. eSSETS provides tools to help identify assets approaching the end of their useful life and estimate future replacement expenditures. The CAPEX Planner allows selection of a future range of years and presents a summary of estimated replacement costs by selectable levels in the facility hierarchy, or by asset type, or a combination.
This is not just a static report! Bring your laptop or tablet to the budget planning meeting with your controller and/or CFO. When questions arise about why you want to replace the rooftop HVAC unit on building A, drill down to the Activity history and show its increasing frequency and cost of maintenance. Facts matter when working with financial folks, and you'll have the salient facts in hand.
eSSETS helps facility managers track warranty coverage. This report highlights assets with warranties expiring during selected time ranges.
In summary, eSSETS provides powerful tools for slicing, dicing, pivoting, summarizing, drilling down, and rolling-up. These dynamic views and reports allow facility and asset managers to find and act on information---the reason for having a system in the first place.